APPLICATION PROCEDURE
A complete application includes the following materials:
- A – Scholarship Application (A1) and Financial Information Form (A2)
- B – Statement of Purpose/essay
- C – Admission Letter, if applicable
- D – Proof of Polish Ancestry
- E- Photo
- F – Curriculum Vitae
- G – Official Transcripts
- H- Two Letters of Recommendations
- I – $40 non-refundable application fee with Checklist.
Notes Regarding Supporting Documents:
- A – See the Click Here to Apply button below for application forms
- B – In your statement of purpose discuss your major, relevant academic and extracurricular activities as well as your short and long term goals. Your statement will be three pages, double spaced. Include Trefil24, your full name and page number on each page.
- C -Submit official transcripts of studies. 3 academic years are required (through Summer 2021), for example, a current junior in college is required to submit official transcripts for their college freshman and sophomore years and senior year of high school (2 years of college + 1 year high school).
- An official transcript is one that is sent by the university or school directly to the Kosciuszko Foundation. An official transcript is usually printed on official transcript paper and bears the embossed or raised seal of the university or school, the date, and the registrar’s signature. Official transcripts are usually sent in a sealed envelope and include the registrar’s signature stamped across the seal of the envelope.
- Transcripts will NOT be accepted from students.
- Electronic transcripts are accepted and are considered official if delivered securely through an organization authorized by your university and e-mailed directly to the Foundation. The Foundation accepts electronic transcripts from Transcript Network by Credentials Solutions, LLC; Transcript Services at Parchment; Credentials eScrip-Safe and from the National Student Clearinghouse.
- D– Two confidential letters of recommendation are required. Letters must be written on university letterhead and come directly from professors or teachers with whom you have studied recently. Please ask professors to reference the Drs. Trefil Scholarship in the recommendation letter. The Foundation can accept letters via USPS or e-mail, however, recommendation letters must come directly from the professor or school office. Recommendation letters will NOT be accepted from the student. A non-academic letter of recommendation will be accepted as an optional 3rd letter of support. The optional letter may be submitted on your behalf by an employer or supervisor, leader or officer of an organization with whom you are affiliated or other person who can speak to relevant activities, abilities and or suitability for scholarship funding. Recommenders who wish to submit letters via e-mail are asked to save their document as TR24-Candidate’s last name-Candidate’s first name-LOR-Prof’s last name.
- E – Submit proof of Polish ancestry. Use copies of documents such as birth certificates, passports, naturalization papers and other official documents to trace your lineage to the ancestor who was born in Poland. Highlight relevant names and arrange documents in chronological order. Save all your documents to one file and save the file according to the file naming convention listed below. One line of descent is needed to prove Polish descent. If the above described documentation is not available, a letter from a prominent member of the community verifying your Polish ancestry will be accepted. Letters from relatives will not be accepted;
- F – Submit a photo of yourself, which is suitable for publication in the Kosciuszko Foundation’s Newsletter. A passport style photo (headshot) is suggested.
- G – Submit your Curriculum Vitae. Include awards, achievements, participation in clubs, activities, Polish clubs, etc.
- H – Submit $40 non-refundable application fee.
Prepare the following before you apply on-line:
- your essay, proof of ancestry, photo, and CV
- green card and naturalization certificate numbers (non-citizens)
- high school and college start and end dates, degrees/expected degrees, graduation dates/expected dates of graduation
Additional notes:
- Use the following file naming conventions for all supporting documents: TR23-Your last name-Your first name-description of item. Descriptions may include Financial Information Form (FIF); Financial Info; Essay; Personal Statement; Heritage; Ancestry; Photo; CV and similar descriptive terms.
- Acceptable file formats for documents include .doc, .docx, and .pdf
- Acceptable file formats for photos include .png, .jpg, and .jpeg
- If you feel that you qualify for more than one of our scholarships, include a note with your checklist and inform us of the scholarships for which you’d like to be considered. Apply only once – we will consider you for any Kosciuszko Foundation scholarships for which you qualify.
- We will contact you via e-mail or phone if questions arise or if clarification is needed – please respond promptly.
- Incomplete application will not receive consideration.
- Do not staple check/money order to Checklist.
- Set aside enough time to complete the on-line application form in one session. You will not be able to save your answers and return to complete the form at a later time.
Documents to submit on-line:
A1 – Application form
B – Personal Statement/Essay
E – Proof of Polish descent
F – Photo
G – Curriculum Vitae
Documents accepted via USPS and e-mail
(do not duplicate efforts) :
A2 – Financial Information Form
C – Official Transcripts
D – Letters of Recommendation
Documents accepted via USPS:
H – $40 application fee if payment is made by check or money order
Send hard copy documents to:
Grants Department
Kosciuszko Foundation, Inc.
15 East 65th Street
New York, NY 10065
Submit questions and supporting materials to:
This scholarship supports studies in the Natural Sciences. A change in subject area/major must be communicated to the Kosciuszko Foundation Grants Department. A significant change in major may result in cancellation of the scholarship award.
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